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AGM 

Voting Procedure

CYSA Constitution and Bylaws Section 1:07:04 states: Each affiliated league shall be entitled to one (1) one vote for every 500 players or fraction thereof that are, on the 60th calendar day before the date of the Annual Meeting, properly registered, including the payment of registration fees, and in good standing with the affiliated league and with CYSA.  Voting by proxy shall not be allowed. The Chairman of this Association shall cast a vote only in case of a tie.

 

The following describes the voting procedures for the California Youth Soccer Association Annual General Meeting.  The procedures are based on the CYSA's Constitution and Bylaws, California law, Robert's Rules of Order, and established practice. 

 

CYSA Constitution Section 1:07:04

Section 1:07:04, the constitutional provision governing voting at the Annual General Meeting, now reads:

"Each affiliated league shall be entitled to one (1) vote for every 500 players or fraction thereof that are, on the 60th calendar day before the date of the Annual General Meeting, properly registered, including payment of registration fees, and in good standing with the affiliated league and with CYSA. Voting by proxy shall not be allowed. The Chairman of this Association shall cast a vote only in case of a tie."

This means:

  • Only affiliated leagues, in good standing, are eligible to vote
    • Members of CYSA's Board of Directors and teams are no longer eligible to vote
  • Voting is based on the number of registered and fee paid players, sixty (60) calendar days before the Annual General Meeting (January 7th, 2009).  Leagues must be in good standing to receive votes or vote.

 

Examples of How to Determine the Number of Votes a League Has:

  • ABC League has 999 registered players. The league has two votes (1 for the first 500 players and 1 for the fraction that is over 500 players).

  • DEF League has 1000 registered players. The league also has two votes (1 for the first 500 players; 1 for the next 500 players; and no more because there is no "fraction thereof").

  • GHF League has 1001 registered players. The league has three votes (1 for the first 500 players; 1 for the next 500 players; and 1 representing the 1001st player as a "fraction thereof."

 

Voting Procedures

Presence and who votes for the League:

  1. Voting must be completed in person

  2. No more than one person may cast a League's votes

 

Who can vote for a League:

Voting for a league can be done by either:

  1. The President of the League who is of record with CYSA;

OR

  1. A person who is a member of the league's Board of Directors of record with CYSA who has:

    1. Written verification that a majority vote of the League's board to vote for it, and

    2. At the time of registration at the Annual General Meeting, provides the CYSA registration official with:

      1. A letter on the League's letterhead;

      2. That has an original signature of the League President of record with CYSA; and

      3. That verifies that a majority of the League's board has approved the person to vote for it at the Annual General Meeting

"Of record with CYSA" means that person is identified as the president of the league (or if another board member is approved to vote for the league is identified as a league board member) in the current season's CYSA affiliation form or most recent League Board of Directors Change Notice that has been received by and is on file with CYSA as of the 60th calendar day before the date of the Annual General Meeting."

Mechanics of Voting Process

  1. At the time of registration at the Annual General Meeting, the person voting for the League will be provided ballots for each rule change proposal on the agenda.  Those ballots will indicate the number of votes the league may cast for each proposal.

  2. Assuming that voting by ballot is required, votes shall be cast by the person marking the ballot(s) for each matter being vote on;

  3. The ballots will be collected by the tellers (counters) appointed by the Chairman;

  4. The votes will be counted by the tellers and the results reported to the Chairman who will announce the results.

 

A League is not required to cast all of its votes or all of its votes in the same way.

 
 

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