Wednesday, April 28, 2010
As we move into a new season, the team binder seems like a valid topic of discussion. Way back in the beginning of 2009, the CYSA Board of Directors approved a new policy concerning the contents of team binders.
PIM 09-1 TEAM BINDERS
The paperwork ("team binder") carried by teams within CYSA must contain the following: (1) player passes; (2) CYSA form 1601; and (3) approved roster. In the interest of protecting all players and coaches and as part of risk management, the team binder shall not contain any other identifying documents, including, but not limited to, the CYSA form 1628 (Team Official Registration & Risk Management Disclosure Form) or any player birth documents. Inappropriate documents shall be removed by the team official.
This policy was put in place for a number of reasons, but one stands out. Safety. In this age of identity theft around every corner, CYSA felt that it was imperative that we do what we reasonably can to protect vital information on the players and coaches in our association. Before this policy it was commonplace to find birth documents and adult registration forms (with driver's license and social security info) in team binders. Now take a moment and imagine what would happen if that binder were lost or stolen. Would you really want that information floating around out of your control?