Monday, July 25, 2011
While the new electronic signature Adult Disclosure form (form #1628) has been a great time saver, there are still a few hiccups in the system that are being worked on. One of those is finding the disclosures to link them to the staff record. The two biggest things I have found in trying to link online disclosures is the spelling of names/nicknames and disclosures that are not properly assigned to your club/league.
If you are having trouble finding a disclosure that you "know" is in the system, modify your search slightly. First, if you can't find one, try shortening the first name to either the first letter of the first name or remove it entirely and redo your search. Lots of Bill/Williams, Bob/Roberts, etc out there and also people that go by a nickname or middle name, but fill out the form with their legal name.
The second issue is disclosures that are not properly assigned to your league. We are working on making that easier and clearer to the coach, but it takes time. In the meantime, you can try expanding your search to the entire state by clicking on "Scope" (see image) and selecting "All Staff (All Orgs)". This will expand your search to the entire state. WARNING: make sure you use a first and last name as close to the correct name as possible or the list can get long. In other words don't search for a last name of "A" and no first name - you'll get a BIG list!
Hope this helps. If you have any other little things that stump you or that you are finding difficulty with, feel free to drop me a line!